To accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects.
Main Job Tasks, Responsibilities:
Administration
– Daily email and telephonic communication with clients and sub-contractors
– Copy, filing and scanning of project related documents
– Creating tender invitation with Dropbox link
– Addendums of tenders
– Standardized and professionalize tender documents – (i.e., Slotting in dividers)
– Creating tender envelope for submission
– Scanning and punching tender for final submission
– Following up Salespersons on extension validities
– Filling in validity extension documents when received.
– General admin and follow ups
– Stand up meeting notes
– Validity extensions – tracking and chasing sales
– Conducting interviews with sub-contractors when needed – typing up minutes
– Assist other internal departments with data capturing and reporting when needed
Project Task Management
– Chasing up sales for the project documentation
– Receiving documentation from the Sales Department and scrutinizing the tender document
– Stripping & scanning the document and populating it to the respective folder
– Filling in the tender initiation template based on SWOT analysis
– Filling out and slotting in returnable documents for functionality
– Checking the functionality for the tender
– Arranging the program with Project Planner and Administrator when needed
– Filling in a standardized form based on local content requirements of tenders when applicable
– Assign internal job numbers to new projects
– Assess all tender returnable requirements and create suitable functionality checklist.
Reporting
– Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator Risk Analysis
– Develop and apply the SWOT analysis to all prospected tender documents.
– Identify and highlight possible outcomes of tender rewards through reviewing of the tender document.
Key Competencies
– Detail orientation
– Deadline driven
– Working under pressure
– Interpersonal skills
– Communication
– Administration
– Coordination
– Planning and Organising
– Solution orientated
Essential Knowledge
– Microsoft Office
– Microsoft Planner
– Minuting skills
– Building industry knowledge will be beneficial
Minimum Education and Experience
– Matric
– Administration diploma or certificate
– Project management diploma(ideal)
– 2-3 years general administrative experience (if matric)
– 2 years administrative experience in construction as a tender clerk (ideal)
SALARY: R12 000-R18 000
Application Form